Practice Management, Professional Legal Management
4 Year Degree
Assists with monitoring workflow and identifying operational efficiencies through process improvement and utilization of technology.
Assists with workload management through ongoing communication with practice leaders. Maintains accurate workload reports and project/matter assignment records, raising timekeeper performance and productivity issues as appropriate.
Reviews and understands billing guidelines for the practice. Assists with reviewing bills and ensuring narrative complies with established guidelines and protocols.
Interfaces with billing team to effectively manage large volume of complex client bills.
Reviews aging reports and builds collaborative relationships with collections managers.
Extensive analysis of financial spreadsheets.
Coordinates with practice leadership to handle logistics for group meetings, creates agenda and prepares and circulates meeting summaries.
Maintains repository of form documents and information.
Assists with managing the practice's expenses and works with practice leader and practice director to develop annual budget.
Works with practice director to provide support on building, implementing and tracking progress against case budgets. Works with practice director to monitor and track flat fee arrangements.
Develops training materials on group's process and billing protocols. Facilitates training with practice leaders and other attorneys as needed for existing and new practitioners as needed.
Success in this position requires dynamic relationships with the Practice Director, Complex Torts & Products Liability Practice Leaders, and Department Chair. This role also requires a thorough understanding of key administrative functional areas on which this group depends including but not limited to accounting, billing, paralegals, facilities, IT, and litigation support. A critical aspect of this role will be interacting and collaborating with these functions on a regular basis.
Undergraduate degree required.
3-5 years of solid business operations or practice management experience including financial analysis, budgeting and workflow management. Prior law firm experience preferred.
Strong financial, analytical and problem solving skills.
Excellent organizational skills, communication and interpersonal skills with the ability to manage relationships and interface at various levels.
Familiarity with legal and business environments.
Ability to manage multiple requests, assess priorities, and achieve solutions under tight deadlines.
Demonstrated ability to work effectively both independently and with others in a cooperative, enthusiastic, and collaborative manner.
Reliable, dependable and strong motivation to respond to requests quickly.
Ability to travel about once per month to our LA office for a couple of days.