Job Title:

Associate Director, Project Management/PMO (“Program Management Office”)

Department:

160 – Information Technology

Flsa Status:

Exempt

Reports To:

CIO

Job Code:

01256

Location:

New York

Job Summary & Objectives

The Associate Director of Project Management/PMO leads the project management team within Information Technology and is responsible for planning and overseeing projects to ensure they are completed in a timely fashion and within budget, and to recommend changes to increase project success.

The position requires prior law firm experience and expertise in effectively managing and implementing technology systems, applications and integrations as well as in-depth knowledge of business process engineering and change management methodologies.

Essential Job Duties & Responsibilities

·       Collaborate with various teams within IT and across the Firm to develop and manage a detailed project schedule and project plans

·       Determine and define project scope, objectives, and relevant stakeholders

·       Manage a team of Project Managers, instilling project management standards within such team

·       Predict resources needed to reach objectives and ensure resource availability and allocation in an effective and efficient manner

·       Prepare budget based on scope of work and resource requirements

·       Track project costs in order to meet budget

·       Identify and manage project dependencies, pre-requisites and critical path

·       Analyze and manage project risk and issue tracking for timely resolution

·       Develop and manage quality assurance and testing activities

·       Provide project updates on a consistent basis to various stakeholders and project team about strategy, adjustments and progress

·       Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables

·       Utilize industry best practices, techniques and standards throughout entire project execution

·       Monitor progress and make adjustments as needed

·       Measure project performance to identify areas for improvement

Education

·       Bachelor’s degree in Computer Science, Information Systems or related fie is required.

·       Project Management Professional (PMP) certification required.

Skills and Experience

Required

·       5-8 years of project management and related experience

·       Strong familiarity with project management software tools, methodologies, and best practices

·       Proven ability to complete projects according to outlined scope, budget and timeline

·       Experience seeing projects through the full life cycle

·       Coordinate internal resources and third parties/vendors for execution of projects

·       Proven ability to solve problems creatively

·       Critical and analytical thinking and problem solving skills

·       Strong presentation, written and communication skills

·       Detail-oriented with strong organizational and time management ability

·       Strong interpersonal skills and extremely resourceful

·       Experience working both independently and in a team-oriented, collaborative environment

Preferred

·       ITIL or ITSM certification or equivalent experience preferred

Physical Demands (required to perform essential job functions)

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

·       Sitting: Remaining in the seated position, particularly for sustained periods of time

·       Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another

·       Climbing: Ascending or descending ladders, stairs, ramps using feet and legs or hands and arms

·       Lifting: Raising objects from a lower to a higher position or moving objects horizontally

·       Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder

·       Pulling/Pushing: Using upper extremities to exert steady force upon an object so that the object moves toward or away from the force

·       Bending/Stooping/Kneeling/Crouching: Bending body downward and forward by bending legs and spine, or by bending legs at knees

·       Reaching: Extending hand(s) and arm(s) in any direction

Work Environment

The worker is not substantially exposed to adverse environmental conditions as in typical office or administrative work (normal light, air and space in the work environment)

Approved by:     Human Resources Department

Last Update:   January 2021